Job Description

Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

We are looking for a qualified person to perform assistance tasks as a full-timer, in Amman, Jordan. To be a member of a highly skilled team with flat hierarchies and creative environment, and a lot of experience makes it a great place to work at. If you love diversity and willing to add new knowledge to your checklist, professionally, you are in the right place!

Title: Administrative Assistant
Location: Amman – Jordan
Working Days: Saturday – Thursday
Working Hours: 8:00-8:30am TO 5:00-5:30pm
Term: 1 year contract, renewable every year
Contract Type: Full time
Start Date: Immediately
Notes: We have a “test-period” policy of 4 days where candidates will have the opportunity to get familiar with our firm and gain basic practical knowledge about our core practice. During this period, candidates will receive theoretical and practical training about our daily operations in general and about their job tasks in specific. Upon successful completion and consent between both parties, a 1 year contract will be signed, renewable every year.

Your Tasks

Your tasks will include administrative tasks in connection with data processing, clerk keeping, and other office-related paperwork, as per the below:

  • Processing of data and client’s data;
  • Inserting data in our in-house system;
  • Receiving the incoming mail;
  • Managing the incoming mail;
  • Managing the outgoing mail;
  • Taking incoming phone calls and forwarding the calls to the relevant people;
  • Maintain contact lists;
  • Manage and maintain in-house database;
  • Assist in the preparation of regularly scheduled reports;
  • Order office supplies;
  • Book travel arrangements;
  • Provide general support to visitors;
  • Scanning files and documents and save them on our archiving system, and
  • Answering to managers’ requests and performing duties assigned to from managers;

Required Skills

  • A subject-related educational qualification;
  • Good/Excellent command of spoken and written English language;
  • Basic communication skills to communicate with various bodies;
  • Knowledge of modern information technology and online services;
  • Ability to use the available technological resource (e.g. internet, computers, softwares, printers, fax machines, scanners… etc) to extract and manage information;
  • Excellent usage of a computer and its operating system (i.e. Microsoft Windows) along with other office applications (e.g. Microsoft Office);
  • Good organisational and planning skills;
  • Attention to detail and problem solving skills;
  • Proven admin or assistant experience;
  • Ability to coordinate with various entities at the same time, and
  • Be a good team player, honest, and willing to be cooperative with fellow colleagues.

About Us

Our firm was established in 1985 and has more than 25 years of experience in the IP field. Throughout the years, our firm has witnessed fast and out-of-the limit growth; this boom can be attributed to the distinctive quality of our services.

We provide full spectrum of IP services; not only protection of trademarks and patents, but also copyrights, industrial designs, domain names and many other related matters in Jordan, the Middle East, Asia, and all over the world.

NJQ & Associates’ headquarter is located in Amman, Jordan, and is represented in more than 20 countries worldwide through its branch offices.

Our Environment

We offer a permanent employment opportunity in a modern workplace, a pleasant working atmosphere in a dynamic team in an international environment and an interesting, challenging and responsible job in all areas of intellectual property law.

As our values emphasize, at NJQ & Associates, excellence and quality really matter to us. We spend our utmost efforts to make our outcome worthwhile and elegant. So we invest in our people to achieve this goal and we expect nothing but the best of what you can provide.

We embrace different backgrounds, personalities, and skill levels. We treat everyone as equals – with respect and care – because we think that the brain is like a parachute, it only functions when it is open.